AI Consultant in Tulsa Who Shows Up In Person
Most consultants are a Zoom call in another time zone. We're an hour west on the Cimarron Turnpike, and when the process we're fixing lives in your building, we drive to Tulsa, sit in your office, and work on it with you at the counter where it actually happens.
Why in person matters for this work
Some processes can't be fixed over a screen share. The paper on the counter. The whiteboard schedule. The way a job actually moves through your shop, hand to hand. Watching it happen in the building is worth ten discovery calls.
That's the whole idea behind our AI Concierge: two working sessions a month, and when the work calls for it, one of those happens at your Tulsa business. We watch how the work really flows, cut the steps that don't need to exist, and automate what's left, with you at the keyboard so you understand every piece. Between sessions you can text us directly whenever you're stuck.
What we work on
The same things eating every small business's week:
- Invoices and receipts that a person retypes into QuickBooks
- Estimates and follow-ups that go out late or not at all
- Scheduling that lives in one person's head
- Paperwork between the field and the office
If a task is mostly reading, understanding, and typing, a computer does it better now. Our job is finding those tasks in your business and handing them off, one per session, permanently.
What we see in Tulsa
Tulsa is about 70 miles and just over an hour east, Highway 51 to the Cimarron Turnpike, and we're in Broken Arrow, Owasso, Jenks, Bixby, and Sand Springs often enough to know which exits back up at four o'clock. The Tulsa-side businesses that reach us tend to be contractors and remodelers juggling draws and change orders, cleaning and restoration companies living in insurance paperwork, event venues and studios booking by text, and lab and medical offices with an onboarding process that is mostly forms. We meet at your business when the process lives there. If it lives on a laptop, video works fine. If you're not sure which task to start with, our pages for contractors, cleaning companies, event venues, and gyms, salons, and studios are the short version of the first session.
The proof
We do this every week in Stillwater. A landscaper's two hours of nightly typing became one photo. A gym owner's membership paperwork now runs itself while she sleeps. A shop manager's 90-minute monthly schedule became a 5-minute review. Different businesses, same pattern.
Proof from the room
"If I were to sit and do the cancellations myself, it would eat up an entire day." Then, a month later: "It feels weird that I don't have to be monitoring my email constantly."
Anna Moore, owner, Sweat Yoga & Fitness, Stillwater
"5x output. 100+ creators shipped. 15 hours a week back."
Sarah Gold, Marketing Program Manager, Supabase
Those are the two we can quote. The pattern behind them is the one we bring to Tulsa: watch the work happen, cut the steps, automate the piece that deserves it, and leave the owner with something they run themselves. All the case studies, with the numbers.
Start free, then decide
Everyone starts with a free Snapshot: a 30-minute call, or your website through the scanner below. Three questions, one page back, and you know how we think before you pay for anything.
The plain math
The AI Concierge is priced by team size: $1,000 a month if it's just you, $1,500 for a crew of 2 to 10, $2,250 for a shop of 11 to 25, $3,000 for a company of 26 to 50. Right now the next 5 clients get one tier down, locked in, because we're trying something new. No contracts, cancel anytime. Two working sessions a month plus text access, over video or in person when the process we're fixing lives in the building. If we can't find and kill enough wasted hours to cover that several times over, fire us. The shared progress hub we keep makes that judgment easy: every session, everything built, in one place.
Full details on the AI Concierge page. Same price whether we meet over video or across the counter. If there's more than one thing to fix, the Operations Assessment comes first: a day at your business, process maps, and a written 90-day plan, $1,500 for teams up to 10 and $2,500 for 11 to 50, half credited to the Concierge.
Questions people ask
Do you actually come to Tulsa?
Yes. We're based in Stillwater, about an hour down Highway 51, and we regularly work on site in Tulsa when the process we're fixing lives in the building. Most months mix a session at your business with a session over video, plus direct text access in between.
What does an AI consultant cost in Tulsa?
Agencies quote retainers from $5,000 a month and up, mostly remote. Our AI Concierge runs $1,000 to $3,000 a month depending on team size, with no contract: two working sessions a month, in person when it helps, and direct text access in between. A crew of 2 to 10 is $1,500 a month, and the next 5 clients get one tier down, locked in. The one-time Operations Assessment is $1,500 for teams up to 10 and $2,500 for 11 to 50. We keep it simple on purpose.
What happens at the first session?
Before we ever make the drive, you fill out our intake form covering your tools and the tasks eating your week. The first session sets up your workspace and starts on the process you said you'd pay the most to never do again. No generic audit deck, just work.
Do you cover Broken Arrow, Owasso, Jenks, and Bixby?
Yes, all of the Tulsa metro, including Sand Springs, Sapulpa, and Claremore. Same price anywhere in the Tulsa area, and the drive is on us.
We're not technical. Is that a problem?
It's the point. This is done-with-you consulting: you drive, we sit next to you, and nothing gets built that you don't understand. Most of our clients are trades and service businesses, not tech companies.